Ivy Bands Agreement 2019
Columbia: http://www.cuband.org
Cornell: http://mb.bigredbands.org/ and http://pepband.bigredbands.org
Dartmouth: http://dcmb.dartmouth.edu
Harvard: http://harvardband.org
Princeton: http://puband.mycpanel.princeton.edu/
Penn: http://www.pennband.net/
Yale: http://bands.yalecollege.yale.edu/yale-precision-marching-band/
The following is a list of the approximate times each band's leadership changes:
Brown: late November
Columbia: late November
Cornell: January
Dartmouth: January
Harvard: late November
Princeton: late November
Penn: January
Yale: late January
2. Each band will inform other bands of the intent to attend University events (sporting or otherwise) at least two
weeks in advance during the football season (but preferably at the beginning of the school year) and as soon as
scheduled for all other events (at least 1 week for winter sports). If they will need to be housed for a game, they will
notify the host band at least two weeks in advance of this date, giving an approximate estimate of numbers as
soon as such information is known (no later than one week in advance). The host band will provide a response
(including hosting capacity) no later than one week in advance of the game. If a visiting band is in need of a
practice field, they will notify the host band at least 2 weeks in advance, and the host band will attempt to secure
the requested practice field. Yale will neither request nor provide hosting. Dartmouth will not host bands during
their finals period. There shall be no expectation of housing any band by any band for the Ivy League Basketball
Tournaments. All bands attending the tournament will make their own accommodations for the duration of their
team’s participation in the tournament. So as to avoid unequal treatment, no band shall be hosted while other
visiting bands are not, except in the event of a double-header. If a band does not have adequate space to host
both visiting bands, the first band to contact the host band has priority in receiving hosting. Hosting is not
guaranteed during the winter season.
3. Visiting bands are expected to act respectfully towards host bands and institutions. Bands may decline hosting if
serious infractions occur, but this must be discussed between the host band and the visiting band before
contacting all bands. If hosting is declined for a band, all bands must be notified via the listserv by the band
declining hosting. If hosting is declined for a serious infraction, hosting must be reevaluated for the next hosting
cycle.
4. The following officers should be contacted when traveling to their respective schools:
Brown: Corresponding Secretary - brownbandcorsec@gmail.com
Columbia: Travel Manager – travel@cuband.org
Cornell: Marching Band Head Manager for football – marchingband@cornell.edu
Pep Band Head Manager for other events – see website
Dartmouth: General Manager – see website
Harvard: Drum Major – drummajor@harvardband.org
Princeton: Head Manager - puband.hm@gmail.com
Penn: Travel Manager – board@pennband.net
Yale: YPMB Manager – see website
Bands not listing an email on the agreement will have an updated email to contact available on their website. These
people should provide visiting bands with contact numbers for emergency health services in the area, and both
visiting and hosting bands should provide each other with emergency contacts within their bands. These same
people should be contacted for information about the host school’s policy regarding the censoring of scripts. Bands
will provide a censoring policy in advance to other bands via the listserv if a policy exists. If a script needs to be sent
in advance, it should be sent to the other school's athletic department by 5 PM the Wednesday before the
game.
5. Each band will contact its respective ticket office in the spring or before football season to attempt to secure
adequate and equitable seating for visiting bands at football, hockey, and basketball games for the coming year.
The visiting bands will be responsible for procuring those seats, but the host bands will make sure that their ticket
offices are expecting these bands. If any problems arise that involves tickets or seating, visiting bands should feel
free to ask for assistance from the host band. The host band will find out and inform the visiting band of any ticket
limits imposed by the host school's athletic department at least one week in advance.
6. Each band will find out its respective school's policy on playing music during sporting events (whatever sport),
including post-game policy, and will communicate that policy, along with other traditions bands might have during
the game (Ex: Penn, toast) to visiting bands at least one week in advance of the game. Bands shall not enter the
football field or play music during the performance of another band without prior agreement. Where possible, the
host band will help show the visiting band how to use the P.A. equipment.
7. Representatives of the home band will meet with the visiting band upon arrival to determine the order of playing
during breaks and after the game, and, if available, an Athletics script will be provided for each band. Time outs will
be divided between the bands in an equitable manner agreed upon before the start of the game. Additionally,
bands will not play over P.A. announcements, except where permitted.
8. All bands agree to adhere to split their allotted time for halftime and pre-game shows evenly at football games.
Respect for allotted time takes precedence over Section 6. Timing shall start when a member of the band first
steps on the field, begins to play, when the band's public address announcer begins to speak, or at a designated
time, whichever comes first. Timing shall end when the last member of the band has left the field, stops playing, or
when the announcer completes his dialogue, whichever comes last. All bands shall time their own shows both in
rehearsal and actual performance.
9. If any bands need extra time for a special band-related celebration or internal celebration, they will let the visiting
band know three weeks in advance or as soon as possible so that the visiting band can write or adjust its shows
accordingly. If there will be other changes (such as kick-off time delayed due to televising or other non-band
activities taking up part of half time) the host band will let the visiting band know as soon as possible. If any
changes occur on game day, the visiting band will be notified immediately.
10. In the event of an infraction of the Ivy League Bands Conference Agreement, the offended band may notify the
other bands of the nature of the infraction (via use of the listserv, if need be) after a discussion between the bands
involved in the infraction has taken place.
11. All bands agree to host the Ivy League Bands Conference in the following order: Penn, Yale, Brown, Columbia,
Harvard, and Princeton. Dartmouth and Cornell are exempted from the cycle due to how difficult it is to get there.
Each host band of the given year will act as a center of communication until the following conference. The host
band shall be in contact with other bands of the upcoming Ivy Bands Conference by February 1st of the hosting
year. By February 1st, the host band should send out the expected date, which will be around the first weekend of
April. Other bands have until February 15th to voice serious conflicts with this date. The host band will also
calculate the cost of hosting the conference and divide it by the number of attendees, and each band will pay that
amount times the number of that band’s attendees on the day of the conference. One representative from the host
band will take minutes throughout the conference and send them to all members within 1 week following the
conference.
12. The conference host shall send the text of any proposed amendments to this agreement to all members within 2
weeks following the conference. Each band will contact the host to ratify the amendment(s). Amendments will be
ratified individually. Each band will have two weeks from receiving an amendment to ratify. Any school that does
not contact the host by the end of those two weeks shall be counted as ratifying all amendments. If an amendment
has not passed unanimously once the two weeks have passed, the bands will discuss and revise the amendment
and begin the ratification process anew. If the amendment fails to be ratified unanimously three times, the most
recently proposed version will be added to a “Proposed Amendments” section following the ratified IBA and
discussed at the next year’s IBC.
12a. Amendments to the Ivy Bands Agreement may also be considered at any time of the year via proposal emailed to
the Ivy Bands Listserv by one or more bands. If a band or bands email(s) a proposed amendment to the listserv, the
bands shall have four weeks from the date the amendment was first proposed to discuss the amendment and
vote via the listserv to either ratify or not ratify the amendment. Bands that do not cast a vote to the listserv within
four weeks of the proposal shall be counted as ratifying the amendment. If an amendment proposed electronically
is not ratified unanimously by the end of four weeks, the procedures for revision denoted in Section 12 shall take
effect.
13. All bands agree to split their allotted time at hockey games. During period breaks, the bands will determine
whether this means splitting playing time during each break, or whether each band will take one period break.
Representatives of the leadership of each band will, time and ability permitting, meet with the announcers before
the game to indicate that playing time shall be split during the breaks. Additionally, bands will alternate playing
during the time following any stoppage of play. The bands will coordinate before the game if this same rule applies
to time following a penalty.
14. When a band transitions its leadership, its outgoing leadership shall publish a short report to the Ivy Bands listserv
detailing the past year’s recruitment efforts, retention efforts, initiatives to foster greater inclusivity, and relationship
with its athletics department. Outgoing leadership reports shall be due by Valentine’s Day. The host of the
upcoming year’s Ivy Bands Conference shall be responsible for reminding the bands to publish their outgoing
leadership reports.
- In order to facilitate communication among the bands, each band will send out to all other bands a list of their newly elected or appointed officers’ contact information. This is to be done as soon as possible after elections or appointments, and is to be done again when any information on the initial list changes. In addition, the ivy-band-mgt@elilists.yale.edu will be updated as soon as the information is available. Yale is in charge of this listserv, and will be responsible for adding new leadership and removing old leadership from the listserv. New leadership must be added by December for bands who change leadership in November, and by the end of January for bands who change leadership in January. Also, newly elected or appointed officers must be shown this Ivy League Bands Agreement. Contact information for each band and the current Ivy League Bands Conference Agreement will be posted on each group's website in an easily accessible location. Each group’s respective website URL is as follows:
Columbia: http://www.cuband.org
Cornell: http://mb.bigredbands.org/ and http://pepband.bigredbands.org
Dartmouth: http://dcmb.dartmouth.edu
Harvard: http://harvardband.org
Princeton: http://puband.mycpanel.princeton.edu/
Penn: http://www.pennband.net/
Yale: http://bands.yalecollege.yale.edu/yale-precision-marching-band/
The following is a list of the approximate times each band's leadership changes:
Brown: late November
Columbia: late November
Cornell: January
Dartmouth: January
Harvard: late November
Princeton: late November
Penn: January
Yale: late January
2. Each band will inform other bands of the intent to attend University events (sporting or otherwise) at least two
weeks in advance during the football season (but preferably at the beginning of the school year) and as soon as
scheduled for all other events (at least 1 week for winter sports). If they will need to be housed for a game, they will
notify the host band at least two weeks in advance of this date, giving an approximate estimate of numbers as
soon as such information is known (no later than one week in advance). The host band will provide a response
(including hosting capacity) no later than one week in advance of the game. If a visiting band is in need of a
practice field, they will notify the host band at least 2 weeks in advance, and the host band will attempt to secure
the requested practice field. Yale will neither request nor provide hosting. Dartmouth will not host bands during
their finals period. There shall be no expectation of housing any band by any band for the Ivy League Basketball
Tournaments. All bands attending the tournament will make their own accommodations for the duration of their
team’s participation in the tournament. So as to avoid unequal treatment, no band shall be hosted while other
visiting bands are not, except in the event of a double-header. If a band does not have adequate space to host
both visiting bands, the first band to contact the host band has priority in receiving hosting. Hosting is not
guaranteed during the winter season.
3. Visiting bands are expected to act respectfully towards host bands and institutions. Bands may decline hosting if
serious infractions occur, but this must be discussed between the host band and the visiting band before
contacting all bands. If hosting is declined for a band, all bands must be notified via the listserv by the band
declining hosting. If hosting is declined for a serious infraction, hosting must be reevaluated for the next hosting
cycle.
4. The following officers should be contacted when traveling to their respective schools:
Brown: Corresponding Secretary - brownbandcorsec@gmail.com
Columbia: Travel Manager – travel@cuband.org
Cornell: Marching Band Head Manager for football – marchingband@cornell.edu
Pep Band Head Manager for other events – see website
Dartmouth: General Manager – see website
Harvard: Drum Major – drummajor@harvardband.org
Princeton: Head Manager - puband.hm@gmail.com
Penn: Travel Manager – board@pennband.net
Yale: YPMB Manager – see website
Bands not listing an email on the agreement will have an updated email to contact available on their website. These
people should provide visiting bands with contact numbers for emergency health services in the area, and both
visiting and hosting bands should provide each other with emergency contacts within their bands. These same
people should be contacted for information about the host school’s policy regarding the censoring of scripts. Bands
will provide a censoring policy in advance to other bands via the listserv if a policy exists. If a script needs to be sent
in advance, it should be sent to the other school's athletic department by 5 PM the Wednesday before the
game.
5. Each band will contact its respective ticket office in the spring or before football season to attempt to secure
adequate and equitable seating for visiting bands at football, hockey, and basketball games for the coming year.
The visiting bands will be responsible for procuring those seats, but the host bands will make sure that their ticket
offices are expecting these bands. If any problems arise that involves tickets or seating, visiting bands should feel
free to ask for assistance from the host band. The host band will find out and inform the visiting band of any ticket
limits imposed by the host school's athletic department at least one week in advance.
6. Each band will find out its respective school's policy on playing music during sporting events (whatever sport),
including post-game policy, and will communicate that policy, along with other traditions bands might have during
the game (Ex: Penn, toast) to visiting bands at least one week in advance of the game. Bands shall not enter the
football field or play music during the performance of another band without prior agreement. Where possible, the
host band will help show the visiting band how to use the P.A. equipment.
7. Representatives of the home band will meet with the visiting band upon arrival to determine the order of playing
during breaks and after the game, and, if available, an Athletics script will be provided for each band. Time outs will
be divided between the bands in an equitable manner agreed upon before the start of the game. Additionally,
bands will not play over P.A. announcements, except where permitted.
8. All bands agree to adhere to split their allotted time for halftime and pre-game shows evenly at football games.
Respect for allotted time takes precedence over Section 6. Timing shall start when a member of the band first
steps on the field, begins to play, when the band's public address announcer begins to speak, or at a designated
time, whichever comes first. Timing shall end when the last member of the band has left the field, stops playing, or
when the announcer completes his dialogue, whichever comes last. All bands shall time their own shows both in
rehearsal and actual performance.
9. If any bands need extra time for a special band-related celebration or internal celebration, they will let the visiting
band know three weeks in advance or as soon as possible so that the visiting band can write or adjust its shows
accordingly. If there will be other changes (such as kick-off time delayed due to televising or other non-band
activities taking up part of half time) the host band will let the visiting band know as soon as possible. If any
changes occur on game day, the visiting band will be notified immediately.
10. In the event of an infraction of the Ivy League Bands Conference Agreement, the offended band may notify the
other bands of the nature of the infraction (via use of the listserv, if need be) after a discussion between the bands
involved in the infraction has taken place.
11. All bands agree to host the Ivy League Bands Conference in the following order: Penn, Yale, Brown, Columbia,
Harvard, and Princeton. Dartmouth and Cornell are exempted from the cycle due to how difficult it is to get there.
Each host band of the given year will act as a center of communication until the following conference. The host
band shall be in contact with other bands of the upcoming Ivy Bands Conference by February 1st of the hosting
year. By February 1st, the host band should send out the expected date, which will be around the first weekend of
April. Other bands have until February 15th to voice serious conflicts with this date. The host band will also
calculate the cost of hosting the conference and divide it by the number of attendees, and each band will pay that
amount times the number of that band’s attendees on the day of the conference. One representative from the host
band will take minutes throughout the conference and send them to all members within 1 week following the
conference.
12. The conference host shall send the text of any proposed amendments to this agreement to all members within 2
weeks following the conference. Each band will contact the host to ratify the amendment(s). Amendments will be
ratified individually. Each band will have two weeks from receiving an amendment to ratify. Any school that does
not contact the host by the end of those two weeks shall be counted as ratifying all amendments. If an amendment
has not passed unanimously once the two weeks have passed, the bands will discuss and revise the amendment
and begin the ratification process anew. If the amendment fails to be ratified unanimously three times, the most
recently proposed version will be added to a “Proposed Amendments” section following the ratified IBA and
discussed at the next year’s IBC.
12a. Amendments to the Ivy Bands Agreement may also be considered at any time of the year via proposal emailed to
the Ivy Bands Listserv by one or more bands. If a band or bands email(s) a proposed amendment to the listserv, the
bands shall have four weeks from the date the amendment was first proposed to discuss the amendment and
vote via the listserv to either ratify or not ratify the amendment. Bands that do not cast a vote to the listserv within
four weeks of the proposal shall be counted as ratifying the amendment. If an amendment proposed electronically
is not ratified unanimously by the end of four weeks, the procedures for revision denoted in Section 12 shall take
effect.
13. All bands agree to split their allotted time at hockey games. During period breaks, the bands will determine
whether this means splitting playing time during each break, or whether each band will take one period break.
Representatives of the leadership of each band will, time and ability permitting, meet with the announcers before
the game to indicate that playing time shall be split during the breaks. Additionally, bands will alternate playing
during the time following any stoppage of play. The bands will coordinate before the game if this same rule applies
to time following a penalty.
14. When a band transitions its leadership, its outgoing leadership shall publish a short report to the Ivy Bands listserv
detailing the past year’s recruitment efforts, retention efforts, initiatives to foster greater inclusivity, and relationship
with its athletics department. Outgoing leadership reports shall be due by Valentine’s Day. The host of the
upcoming year’s Ivy Bands Conference shall be responsible for reminding the bands to publish their outgoing
leadership reports.
